When it comes to OSHA/MSHA compliance, EHS professionals often consider the obvious – testing dates, potential recordables and proper PPE. However, there is a key element often left out: data. Data is pivotal for successful population health and compliance initiatives. Unfortunately, it is often an afterthought.

When used effectively, data management can help your company run like a well-oiled machine. Not only will you be able to keep your workforce’s records in order, but you’ll also be able specifically to pinpoint areas to improve working conditions. From highlighting successes and discovering risks, data is a versatile and beneficial tool. 

When developing compliance initiatives and thinking about annual requirements, we often think of the three phases: before, during and after. Let’s look at how data management fits in the three stages of planning and how you can achieve optimal results for your program. 

Pre-testing

When it comes to your data, researching past reports and analytics will equip you better to help your workers. When you know the data, you can formulate action steps to improve worksite conditions, PPE and plans that will help your workforce. Knowledge is the key to your success. When Examinetics is your partner, this can be done in our client portal XM Solutions.

One of the most essential actions you can take during the pre-testing stage is creating a demographic feed. From new hires to marriage to changing health status, the status of your workforce is constantly shifting. From a logistics point of view, it’s a challenge keeping everyone’s record straight and in order. 

When you provide a weekly demographic feed, it is the most efficient and organized action step for productive data management. These demographic feeds contain up-to-date information about your workforce in need of compliance testing. When we receive this vital information upfront, here’s how it benefits you: 

• The less that people touch the data, the better. A demographic feed will significantly lower the possibility of any mishandling or misinformation of data.  We have a higher rate of associating the correct records with the right person when in the field. It keeps records clean and consistent without adding any confusion. 

• The reports generated from the demographic feeds will be much more meaningful. You can pinpoint specific workers or departments that need attention/action and direct energy on preventive care and reacting to an existing issue.

During testing 

A day of testing may drag a little longer without the help of a robust demographic feed. For instance, when your workers step onto the mobile unit for testing, the onsite technicians take time to enter personal and medical information. However, when we receive the demographic feed ahead of time, the technicians are equipped with all your worker’s information. Your workers need only to hand over a card with their information and we will take care of the rest. 

Otherwise, your workers must either fill out the paperwork before testing takes place or review existing information and make corrections. If all of your workers are completing or editing forms before testing, this significantly increased time away from work. However, if that information is already filled out and current, your employees will be back to work in less than an hour. 

Post testing

By the time our health specialists leave your company, your data has been uploaded to XM Solutions for your review. Are there certain workers, jobs or departments that are having a high STS rate? How about an increased otoscopic issue? Do your workers need more hearing protection? With access to detailed information on the status of your workforce, you are in control. With XM Solutions, you can: 

• Generate usable reports and analytics 

• Take actions steps for follow-up action: who you need to address and what you need to do

• Understand the status of each employee

XM Solutions transforms your data into beneficial reports and analytics, such as: 

• Audio shift reports 

• Near shift reports 

• Flow rates

• Efficiency summary 

• Percentages of workers being tested

Conclusion

Once you’ve acquired and observed your data, you can pinpoint hotspots within your business so you can take preventative action for everyone’s health and safety. This process doesn’t just set you up for success in the moment, it safeguards you for the future. 

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This is business-to-business information intended for EHS (environmental health and safety) professionals and not intended for the final consumer. Companies should check the local regulatory status of any claim according to their individual needs, requirements and intended use.